Studio 360° — Guest Media Release

Effective date: the date I sign below, and it also covers my session that day · Version: 1.1

In short:
I accept the Studio 360° Guest Media Release. I agree that Cinegraph Media LLC (Studio 360°) may film me and use my image, voice, words, name and business name in videos, clips and photos on its websites, YouTube, social channels and the ACA Business Club's channels, with no end date and without payment to me. Cinegraph won't use them in its own paid ads unless I agree separately, but the business I booked for (my own business, if that is who booked) may use them in its own ads (section 4). Nothing is published until I approve my Spotlight (the edited interview video made from my session), and that one approval covers the clips made from it. I can ask for a clip to be taken down at any time by emailing [email protected]; it comes down from the channels Cinegraph controls, and copies other people already have can't be recalled (section 7). I also give up certain legal claims about the uses this release allows (section 8).

Who you're agreeing with: Cinegraph Media LLC, a Colorado limited liability company that operates Studio 360° ("we", "us").

Where: Studio 360°, ACA Business Club, 905 Garden of the Gods Rd, Colorado Springs, CO 80907.

This release works alongside the Studio 360° Terms & Conditions (https://studio360.cinegraph.media/terms) and our Privacy Policy (https://cinegraph.media/privacy).

1 · What I'm agreeing to

I give permission for us to film, photograph and record me during my Studio 360° session, and to use my image, likeness, voice, words, name, business name and business logo (if I provide it) in the videos, clips, photos, audio, transcripts and captions made from it (the "Recordings").

My Spotlight is the edited interview video made from my session. The business I booked for is the business named in my booking. If that is my own business, it is me. This release covers my session on the date in my booking, including anything filmed that day before I accepted it.

2 · What I get in exchange

I get my session and the video made from it. I understand I won't be paid any money for the uses in this release unless we sign a separate written agreement saying so.

3 · When the Recordings may be used

Nothing from my session is published until I approve my Spotlight in writing (a reply email counts). If I don't send notes, the edit may be finalized, but it isn't published without my approval. After I approve it, I don't need to approve each clip or post made from the same session before it's used.
If I don't approve my Spotlight, it's delivered to me privately and none of the Recordings from that session are published or used, except an archive copy kept for our records.

4 · Where the Recordings may be used

We may edit, shorten, caption, transcribe and translate the Recordings, combine them with other material, and publish them on:

our websites (studio360.cinegraph.media and cinegraph.media);
the Studio 360° YouTube channel;
social media, including LinkedIn, Facebook, Instagram, TikTok, YouTube Shorts and Pinterest;
the ACA Business Club's channels, which may repost them with credit to Studio 360° / Cinegraph Media;
email, presentations, proposals and our portfolio of past work;
promotion of Studio 360° and Cinegraph Media, in our own (unpaid) posts and materials.

Our paid ads are not included. Cinegraph will only use the Recordings in its own paid advertising if I agree separately, in writing.

The ACA Business Club may repost only what we send it, and we ask it to follow section 7.

We may also share these rights with the business I booked for. That business also has its own licence to the videos under section 6 of the Studio 360° Terms & Conditions, including in ads it runs.

If we quote what I said about Studio 360° itself in our promotion, we'll use my words as I said them, and say plainly that my session was free or discounted when it was.

5 · How long, and where

This permission is worldwide and has no end date, subject to the takedown process in section 7. A takedown ends future use of that clip (section 7). If the Recordings are deleted, there is nothing left to use. We keep an archive copy of anything not published for as long as our archive lasts, and we delete it if I ask under our Privacy Policy.

6 · AI, editing, and what we won't do

We may use AI and other editing tools for small corrections that keep what I meant: small fixes to existing footage, ordinary editing, transcription and captioning. A word I said is changed in my own voice only with my OK and only to say what I meant.
We won't use AI to recreate me, or to make my face or voice say or do anything new, without telling me and getting my permission first.
We won't edit the Recordings to change the meaning of what I said.
We won't add titles, captions or claims that present what I say as medical, legal, financial or other professional advice, or as a guaranteed result.
We keep the Recordings on drives and accounts we control. Editing and AI services process them to help us edit. We don't sell my footage or contact details, or give them to anyone to use for their own purposes.
Want limits? If I'd rather my full name not be shown, or don't want any AI voice corrections, I can email [email protected] before my session, and we'll confirm in writing and follow it.

7 · Taking a clip down

How to ask: email [email protected] with the subject "Takedown request", the link to the clip or post if I have it (or where and when I saw it), and my name. No reason is needed.

What we'll do:

Remove it from channels we control (our websites, the Studio 360° YouTube channel, our social accounts, and the email, presentations, proposals and portfolio we control) within 10 business days;
stop using it in anything new from then on;
ask the ACA Business Club and anyone else we shared it with to take it down too. We'll make a reasonable effort, but we can't force them.

What can't be recalled: copies other people have already downloaded, saved, screenshotted or reposted; emails, proposals and presentations already sent or given; shares and re-pins on accounts we don't control; material already printed or already delivered to the business I booked for; and copies that search engines and platforms keep for a while until they refresh.

What a takedown is, and isn't: a takedown ends future use of that clip. It doesn't cancel this release for uses that already happened, and it doesn't create a claim against us for them. We may keep an archive copy for our records; it won't be published again.

During the session: I can ask at any time that a moment not be filmed, and the crew will stop. After the session, I can ask that a specific moment not be used, and that will be honoured for anything not yet published.

8 · Release of claims

I release Cinegraph Media LLC, and its employees and contractors, from claims arising from uses of the Recordings that this release allows, including claims for invasion of privacy and for using my name or likeness (using my name or face commercially without my permission), and claims arising from ordinary editing such as shortening, ordering, captioning or excerpting. This release does not cover uses outside this release, any breach of our promises in section 6, defamation, or anything the law doesn't let me release.

9 · What I confirm

I'm 18 or older.
If a business name or logo appears, I'm authorized by that business to agree to this release for it.
I won't bring music, slides, logos or other material I don't have the right to share.
I have the right to share what I say and show on camera, and I won't share other people's private information, or patient or client information, without the permission the law requires.

10 · General

Electronic acceptance. Ticking the box (or signing on a screen or on paper on set) is my signature, with the same effect as signing on paper (Colorado Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 et seq.). We keep a record of my name, email, booking, the date and time, and the version I accepted.
Required to book. Accepting this release is required to book any Studio 360° session, free or paid, and for anyone who appears on camera. Anyone else who appears in a way people can recognise needs to accept their own copy of this release, or we'll keep them out of the shot. Anyone under 18 needs a parent or guardian to sign.
Law. Colorado law governs this release. Disputes follow section 12 of the Studio 360° Terms & Conditions (talk first, then El Paso County, Colorado).
If part fails. If a court finds any part can't be enforced, that part is limited as little as possible, and the rest still applies.
After my session. This release continues after my session ends.
Which document wins. If this release and the Studio 360° Terms & Conditions disagree about how my image, voice or words are used, this release controls. The Terms control everything else.
Versions. This is version 1.1. A later version applies only to sessions I book after I accept it.
If we're sold. We may transfer this release to a company that takes over Studio 360°.

Contact: Cinegraph Media LLC (Studio 360°) · [email protected] · 720.204.8547 · 905 Garden of the Gods Rd, Colorado Springs, CO 80907

Version 1.1 · effective the date signed

Studio 360° Terms & Conditions

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